Scan with Preview - Windows Desktop or File Explorer

With Scan with Preview, you can scan using a predefined profile and preview the results before saving them as document images or OCR text to a file on your Windows Desktop or in File Explorer.

1. Place your documents in the scanner.
2. Right-click from your Windows Desktop or on a folder in File Explorer to open the context menu.
3. From the context menu, select Scan with Preview.

   Scan with Preview is not available on the context menu if you select two or more folders, or if you right-click an empty space within the Windows Libraries folder.

4. From the Profile list, select the predefined profile that is appropriate for the documents to be scanned:
   • Color Only
   • Color or Black & White
   • Black & White Only

   A notification appears as scanning is started. The documents are scanned and displayed as thumbnail images in the Kofax VRS Scan with Preview window.

5. From the Kofax VRS Scan with Preview window, click the Type button and select a file format for saving the scanned documents:

   • PDF Portable Document Format (*.pdf) (default)

     If you select PDF as the file type for your scanned documents, an "Untitled.pdf" file containing the scanned images is saved to the location where you initiated the scan. If you want this PDF to contain OCR text instead of images, you must select Make PDF Searchable in the PDF Settings dialog box, which appears when you click the Options button as described in Step 6.

   • TIF
   • BMP
   • JPG
   • PNG

   • Word Document (*.docx)

   • PowerPoint Presentation (*.pptx)

   • Excel Spreadsheet (*.xlsx)

     If you select DOCX, PPTX, or XLSX as the file type for your scanned documents, two files are produced: an "Untitled" file containing OCR text and an Untitled.pdf file containing images of the scan. Both of these files are saved to the location where you initiated the scan.

6. From the Kofax VRS Scan with Preview window, do one of the following:
   • To apply image quality adjustments to one or more of your scanned documents, select the applicable thumbnail images and click Settings to open the Kofax VRS Interactive Viewer. Apply changes and when you are satisfied with the results, click OK to close the Kofax VRS Interactive Viewer.

   • If you selected PDF, DOCX, PPTX, or XLSX as the file type for your scanned documents in Step 5, you can click the Options button to display a Settings window where you can adjust the OCR settings for the finished output.

   • If the preview results are unacceptable, click the "X" icon on the toolbar to discard the images.
     While the Kofax VRS Scan with Preview window is open, you can select Scan One or Scan All on the Home tab to scan more pages.
7. From the Home tab of the Kofax VRS Scan with Preview window, click Save.

   The scanned documents are saved to the location where you initiated the scan.