One-time vendors
On rare occasions, a document is encountered by Kofax AP Agility from a one-time vendor.
If your ERP system supports one-time vendors and you want to process documents from these vendors, configure the following:
- Select the Enable One-Time Vendor Support setting in the Vendor Settings.
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Ensure that any records in the master vendor data table have the OneTimeVendor value set to True for one-time vendors.
If both of these are configured, a new button is displayed on the Validation activity form to help users populate the vendor fields. If the vendor is known, some of the vendor details are filled in by the search. If the vendor is not known or a field is left blank by the search, the user populates the vendor data manually.
If the OneTimeVendor flag is set to false in the master vendor data and the one-time vendor is not in the database, the only choice is to reject the document and specifying an invalid reason.
Depending on your ERP system, the behavior of one-time vendors may differ. In SAP ECC or S/4HANA Cloud ES ERPs, it is possible to reuse one-time vendor records. For the PeopleSoft ERP, one-time vendors are also reusable because they are received as single payment suppliers.
If installed, the Kofax AP Agility ERP Connector for Oracle Financials Cloud does not support one-time vendors.